Jewel Startup Balances

1. For ease of transition into Jewel, it is best that the remittance check be enter into the “old” accounting software program (Church Accountant, or other)

a. Reconcile all assets accounts (checking, savings, CDs, MM), this is imperative for simplest transition into new software

b. Close the month and print necessary reports.

2. Obtain the ending balances of all assets and local church accounts from the month end account balance list

3. Before entering balances, on an adding machine tape total all the local accounts

a. In CA, the amount in each local account is designated by the line NET (ex. Net Church Budget)

b. Going through the account balance list circle all the net values that are other than zero; they may be positive or negative

c. Total all circled items

d. This total is to equal your Total Cash & Bank line on your account balance list in CA

i. If not equal, find error and make correction

ii. This must be corrected before continuing

4. On the toolbar in Jewel, select Maintenance

a. Then select Edit Accounts

b. Review account list that is on left side

c. You will need an account for each ending balance that is listed on your account balance sheet

i. If an account needs to be added, click the “Add New Account” button or the F8 key

ii. Select the type of account and enter appropriate information

5. Enter your balances**

a. When done , click the green “OK” button

b. Bank and local accounts must equal to continue with Jewel

c. Once totals equal, entering balances is complete

6. Refer to Jewel startup information sheet that cam with your CD for general overview of beginning the software

** The Church Expense main account is non-posting and the sub accounts allow posting.

1. There are two ways to enter the balance for this account

a. Enter balance in Church Expense Donation (701.1)

OR

b. Change Church Expense (700.0) to allow posting

i. See step 4 above and check box to allow posting

ii. After entering balance, go back and uncheck allow posting

First Reconciliation in Jewel

1. Ignore all transactions from previous month

a. They are listed in the old system

b. Startup balances reflect deposits and checks from previous month

2. Problem will only occur if checks from old system do not clear in first month of Jewell

a. Deposits should all clear and not be a problem

3. Correct by entering check(s) twice

a. Once positive and once negative

b. In reconciling, mark off all negative check(s) to put back into checking

c. When check(s) clear in subsequent months mark of positive one(s)